Session check-ins are a crucial part of running successful events. Whether the goal is to track attendance, award credits, or simply move attendees into sessions smoothly, organizations need reliable methods that match the style and scale of each event.
The Event App and the Check-In App offer multiple flexible options to manage session attendance — supporting attendee-driven check-ins, staff-managed verification, and fast, high-volume traffic flow.
Session Check-In Using QR Codes with the Event App
One of the most widely used methods involves generating QR codes for each session. Attendees scan these codes through the Event App to check in quickly and easily.
Presenters can choose to display the QR code only at the end of the session or provide a five-digit code that attendees can enter manually. This prevents early and helps ensure attendees stay for the full duration of the session.
This method strikes a balance between convenience and accountability.
Staff-Managed Check-In and Check-Out Using the Event App
Some events require more controlled oversight. Volunteers or staff scan attendees when they enter a session and again if they step out. When the attendee returns, they are scanned back in.
This creates a clear attendance timeline and is helpful for sessions where attendees are allowed brief breaks but must not be outside for too long.
This approach provides accurate visibility without adding complexity.
Self Check-In Stations Using the Event App on an iPad
In situations where staff cannot be stationed at every room, an iPad running the Event App can serve as a self-check-in station.
Attendees simply walk up, scan their printed badge or electronic badge from the Event App,
This keeps the process efficient, structured, and ideal for events with parallel sessions or constant crowd movement.
Session Check-In Using the Check-In App
The Check-In App offers another flexible method for managing session attendance through a dedicated station setup. Staff or attendees can select the event, choose the session and scan their printed badge or electronic badge from the Event App, to check in or out. This station-style workflow supports smooth attendee movement and ensures a consistent scanning process across all sessions.
The same station can also function as a self-service setup. Once the event and session are selected, attendees can walk up and scan their printed badge or electronic badge from the Event App, without staff involvement. This keeps the process organized and efficient while still maintaining complete control within a single app.
Offline Mode for High Speed and Large Crowds
One of the most impactful features of the Check-In App is the offline mode. It allows all attendee and session data to be downloaded onto the device ahead of time, enabling scanning to work instantly without Wi-Fi.
Offline mode is especially valuable when:
- Large groups enter or exit at once
- The venue has unreliable connectivity
- Sessions require high-speed scanning with no delays
When fifty or more attendees arrive at the same time, offline mode enables quick scans without network wait times. Once the device reconnects to the internet, all check-in and check-out data syncs automatically with the organization’s system such as iMIS, keeping attendance records accurate and complete.
Why This Flexibility Matters
Every event is unique. Some require simple attendee-driven check-ins. Others need controlled oversight. Some must move crowds quickly. Others depend on self-service solutions to reduce staff workload.
By offering different check-in methods through the Event App and the Check-In App, organizations can choose the approach that best fits their structure and attendee experience. The result is a seamless and reliable session check-in process that adapts to any event format.
